1. Take along a medical professional

If your budget allows for it, and you need another chaperone on the trip, consider asking your school nurse to go along on the trip with you. Other alternatives could be the parent of a student that is a nurse or physician. This person often will get a free or at least reduced cost on the trip, but in return you will not have to worry as much about what to do if a student gets sick after you leave. Suggestion: if at all possible take the school nurse. They have liability coverage through the school just in case something goes wrong.

2. Plan ahead and make sure your chaperones are kept busy during the trip

Taking more chaperones on trip than you need is not necessarily a good thing. Sometimes adults can be even more of a pain than the students can, especially if that adult sees the trip as a vacation for themselves rather than as an educational experience for the students.

3. Ban alcohol on your trip

I'm not talking about just students, I'm also talking about adults. Our local band parent's organization passed a resolution several years ago which forbids any adult on the trip from consuming alcohol even if no students are around. First, it sends a good message to your students. Second, it is a good safeguard against a parent calling your principal and complaining because their daughter told them that their chaperone was down drinking in the hotel bar last night.

4. Provide your chaperones with a guidebook

Make a planning packet specifically for your chaperones that spells out your expectations, their duties, and a more in-depth itinerary than the one you give to the students. Also included in this guidebook should be a roomate listing, airline flight assignments, travel agent emergency numbers, and cell phone numbers for you and your trip nurse.

5. Always have an emergency plan in place

Give each participant a wallet sized card with cell phone numbers, hotel numbers, and other important information to use on the chance that they get seperated from the group. If traveling in a country that does not speak your language, include on the card a sentence or two in the native language explaining how to contact you. Tell your participants to present this card to only to a police officer or someone they believe they can trust and only use it if needed.